The Golf Club at Echo Falls Men’s Club
ARTICLE I - NAME
The name of this organization shall be The Golf Club at Echo Falls Men’s Club.
ARTICLE II - PURPOSE
Section 1 To stimulate interest in golf at The Golf Club at Echo Falls by bringing together a group of golfers desirous of forming a organized golf club to provide both friendly competition and camaraderie.
Section 2 To promote and conserve the best interest and true spirit of the game of golf as embodied in its ancient and honorable traditions.
Section 3 To encourage conformance to the USGA Rules of Golf by creating a representative authority.
Section 4 To maintain a uniform system of handicapping as set forth in the USGA Handicap System and issue USGA Handicap Indexes to Men’s Club members through the use of an authorized USGA handicap service.
Section 5 To provide an authoritative body to govern and conduct Men’s Club competitions.
ARTICLE III - MEMBERSHIP
Section 1 Membership shall be available to all men 18 years of age or older.
Section 2 Memberships are individual and non-transferable.
Section 3 Memberships shall begin January 1st of each year and end on December 31st of each year.
Section 4 The Club’s fiscal year shall correspond with the membership year.
Section 5 An annual General Membership meeting shall be held within forty five (45) days following the completion of the Club Championship in September but no later than November 15th. The Board of Directors shall provide for the holding of such other meetings as may be deemed necessary or desirable. Special membership meeting shall be called by the Board of Directors upon written petition by not less than 10% of the entire membership. All meetings shall be run in accordance with Robert’s Rules of Order.
Section 6 A legal quorum at any meeting of the Membership shall be at least twenty percent (20%) of the current membership present in person or by written proxy. Each active member in good standing shall be entitled to one vote.
Section 7 All membership fees and dues shall be established by the Board of Directors from time to time in such amounts as they deem adequate to operate and maintain the Club. Members shall be liable for all dues and fees until their written resignation has been received and accepted. All monies collected shall accrue to the benefit of the Membership.
ARTICLE IV – EXPULSION AND REMOVAL
Section 1 Active Member Expulsion:
(a) For the good of the Club, any member of the Club may be expelled from membership upon unanimous vote of the Board of Directors, PROVIDED, HOWEVER, that prior to any vote by the Board of Directors, the Secretary shall cause written notice to be mailed to the member’s last known address of record advising them to appear before the Board at a specific time and place.
(b) Any active member expelled by unanimous decision of the Board of Directors shall have the right to appeal the Board’s decision to the membership at a regularly scheduled meeting and, upon such appeal, a two-thirds (2/3) majority vote of the active membership present shall be required to ratify the expulsion.
Section 2 Removal of Board of Directors Member
(a) Any duly elected member of the Board of the Club may be removed for cause from office upon a two-thirds (2/3) majority vote of the active membership present at a regular meeting of the membership.
(b) Following the removal of a Board member as provided above, an election shall be held and a successor duly installed to serve until the next regular election.
Section 3 Any member who has been expelled, as provided above, shall immediately forfeit any and all rights of membership and shall be prohibited from participating in any Club sanctioned activities for the balance of the current club year.
Section 4 Any member, who was duly expelled in accordance to the By-Laws, may petition for reinstatement prior to the beginning of the following year by written request for review to the President of the Board of Directors. Upon receipt of such petition, the Board will review the petition at the next regularly scheduled meeting of the Board. The Board of Directors may elect to reinstate the member with a two-thirds (2/3) majority vote of the members present. The result of such a vote shall be mailed to the member in a letter from the President.
ARTICLE V – BOARD OF DIRECTORS
Section 1 The Board of Directors shall consist of seven (7) members in good standing, elected by the membership, and they shall exercise all powers of management of the Club not specifically excepted by these By-Laws.
Section 2 The Board of Directors shall consist of the following officers and members:
President, Vice-President, Secretary, Treasurer, three (3) Trustees and the Head Golf Professional.
Section 3 With the exception of the President, who is elected specifically to this position, all other positions on the Board, i.e., Vice-President, Secretary, Treasurer and the three (3) Trustees, shall be selected and agreed to by the current Board of Directors at the first scheduled Board meeting following elections.
Section 3 For voting purposes at meetings of the Board of Directors, a quorum shall be defined as four (4) voting members of the Board.
Section 4 The Board of Directors shall authorize and define the powers and duties of all committees. Chairman of all committees shall be appointed by the President, except as otherwise provided in the By-Laws, and shall serve as an ex-officio member of all committees except the nominating committee.
Section 5 All appointed committees, except as modified by the Board of Directors, shall function as recommended in the USGA Golf Committee Manual. In addition to such appointed committees as deemed necessary or desirable from time to time, the following Standing committees will function during each year.
Handicap Committee shall be comprised of one of the Board of Directors Trustees, who will chair the committee, and two at large members from the General Membership. It shall be the committee’s responsibility to review the proper posting of all members’ scores in accordance with the USGA Handicap System Manual as well as review any and all concerns regarding individual handicaps. The Handicap Committee shall have the final decision in all questions regarding handicaps including the enforcement of Rule 10-3 – Reduction of Handicap as provided for in the USGA Handicap System.
Rules Committee shall be comprised of one of the Board of Directors Trustees, who will chair the committee, and two at large members from the General Membership. Additionally, the Head Golf Professional, or his/her designee, shall serve as a permanent advisor to the committee. It shall be the committee’s responsibility to review all concerns regarding specific rulings in accordance with the most current USGA Rules of Golf rulings. The Rules Committee shall be the final arbiter in any and all rules decisions.
Tournament Committee shall be comprised of one of the Board of Directors Trustees, who will chair the committee, and two at large members of the General Membership. The committee will review the annual tournament schedule, formats, dates and times as presented by the Head Golf Professional. Additionally, the committee will direct all aspects of the annual Match Play Tournament to include, but not be limited to, setting up brackets, posting results, administering rules of competition and settling of any and all disputes.
ARTICLE VI – BOARD OF DIRECTORS TERM OF OFFICE
Section 1 The term of office for each member of the Board of Directors, as well as their year of replacement beginning in 2010, shall be as follows:
President Two (2) Years Even Years
Vice President Two (2) Years Odd Years
Secretary Two (2) Years Even Years
Treasurer Two (2) Years Odd Years
Trustee #1 Two (2) Years Even Years
Trustee #2 Two (2) Years Odd Years
Trustee #3 Two (2) Years Even Years
Section 2 In addition to the above Board members positions, the Head Golf Professional of The Golf Club at Echo Falls will be a permanent member of the Board of Directors and will act as an advisor to the Board. The Head Golf Professional will be a non-voting member of the Board.
Section 3 There shall be no term limits imposed upon the members of the Board of Directors. Each member may present himself for election at any time the Board requests nominations for office. However, each member of the Club is encouraged to volunteer to run for office.
ARTICLE VII – DUTIES AND RESPONSIBILITIES
Section 1 The President shall enforce all rules and general provisions respecting the conduct of members and the welfare of the Club and shall preside over all meetings of the Club and the Board of Directors. The President shall see that the By-Laws, together with the rules and regulations made by the Board of Directors, are rigidly enforced, have such other powers and perform such other duties as are in the By-Laws especially provided or which may be imposed upon him by the Board of Directors.
Section 2 The President shall appoint all non-elective officers and committee chairs.
Section 3 It shall be the duty of the Vice-President to assist the President in the discharge of his duties and, in his absence, officiate in his stead. In the event of a vacancy occurring in the office of President, the Vice-President will succeed to that office for the existing term.
Section 4 It shall be the duty of the Secretary to maintain all records pertaining to the Club and record and maintain the minutes of all meetings of the Board of Directors and General Membership meetings. Additionally, the Secretary will maintain a database of the entire active membership and be charged with distributing Club memorandums to the membership as needed.
Section 5 The Treasurer will maintain all financial records of the Club and prepare and distribute detailed financial statements to the Board of Directors on a regular basis or as requested by the Board of Directors. The Treasurer will also be responsible for collecting and depositing all monies received by the Club as well as paying all legitimate and approved obligations of the Club.
Section 6 Each of the three (3) Trustees shall perform duties as assigned by the President as well as acting as a voice for the general membership at all Board meetings.
ARTICLE VIII – FINANCIAL
Section 1 Money collected by the Men’s Club either through dues, donations, competition fees or other means, will be used for the promotion of golf competition within the Men’s Club.
Section 2 The Board may authorize expenditures involved in the actual running of the Men’s Club. The Treasurer will be presented with receipts for any expenses before payment is approved.
Section 3 The Treasurer shall prepare a report to be presented to the membership at the annual meeting. This report will detail all funds collected and how the funds were distributed back to the Men’s Club. Also detailed shall be any and all expenditures involved in the running of the Men’s Club.
Section 4 The Treasurer shall maintain a checking account in the name of Men’s Club.
ARTICLE IX – ELECTIONS
Section 1 The Board of Directors shall appoint a nominating committee, chaired by the Vice-President, no later than August 1st of each year. It will be the duty of the committee to solicit and present names of members in good standing interested in running for open positions on the Board of Directors. The names of the nominees will be circulated to the membership no later than October 1st of each year. Voting for open positions will take place at the annual meeting.
Section 2 Voting shall be by written ballot and those receiving the greatest number of votes cast by the attendees of the annual meeting either in person or by written proxy.
Section 3 The position of President shall be the only specific Board of Directors position that will be voted on. All other open Board positions will be open ballot positions.
Section 4 In the case of any vacancy through death, resignation, disqualification or other cause, the remaining members of the Board, even though less than a quorum, may elect a successor by majority vote to hold office for the unexpired term of the vacated Board member.
ARTICLE X – AMENDMENTS AND/OR CHANGES TO THE BY-LAWS
Section 1 The Board of Directors shall have the power to repeal or amend any of these By-Laws provided that such action shall not be effective until approved by a majority vote of the active membership at a meeting held in accordance with the provisions contained herein.